Community Facility Use at Yates

Submitting this form opens a review process — it does not reserve or hold a space.

Planning a Wedding?

Weddings at Yates involve a pastoral conversation and a separate process. Please begin there.

Planning a Funeral or Memorial?

Funerals and memorial services are handled pastorally, not through the community facility process.

Before You Apply

Community facility use is open to organizations and individuals whose events align with the spirit of this congregation. Check each item below to confirm your request is a good fit — then continue to the application.

Check each item that applies to your request:

Check each item above to confirm your request fits the community-use process. The "Continue to Application" button will become active once all items are confirmed.

Check all items above to continue.

How Review and Approval Work

  • Submit your application using this page.
  • The church office screens the application for completeness and verifies requested dates.
  • The Deacon Board and House & Grounds Committee review the proposed use, fees, deposits, and any support needs.
  • You receive a response, along with any additional requirements that apply to your event.
  • Required documents — including a certificate of insurance for outside users — are received.
  • Approved applicants receive payment instructions and space access information.
  • Your event takes place.
  • A post-event inspection of the space occurs.
  • Your deposit is returned if all conditions are met.

Expected review target: 48 hours from receipt of a complete application.

Payment timing: Payment is requested after approval, not at the time of application.

Explore Spaces

The Attic

A large general purpose suite of rooms with large common area, seating, game spaces, and serving and dining area. It's part theater, diner and breakout spaces extending across much of the upstairs of the Family Life Center.

Best for: Parties and retreats.

Capacity: Flexible seating up to 100 for gatherings

Base rate: $50/hr $200/session

Deposit: Deposit set at review

  • Youth or children's groups must demonstrate Safe Sanctuary equivalencies
  • Sound system operation requires church oversight
  • Only accessible by staircase

Estimate Your Request

This estimate is preliminary and subject to review. Final fees are determined by the Deacon Board and House & Grounds Committee after your application is received.
Spaces
Event type
Rate basis
Kitchen
Equipment & Add-ons

Full sanctuary sound system. AV technician fee may apply separately.

Wired or wireless microphone and podium/lectern.

Display monitor in the Fellowship Life Center. Contact office for current rate.

Church-approved AV support. Required for all Sanctuary AV use. Rate set at review.

Upright or grand piano. Tuning and use conditions subject to review.

Folding tables available with Fellowship Hall. Must be returned to original configuration.

Stackable chairs available with most spaces. Must be returned to original configuration.

Fee considerations

Preliminary Estimate

Facility
—
Equipment
—
Deposit (approx.)
—
Total (preliminary)
$0

This is a preliminary estimate only. Final fees are set at review and may differ.

Begin Application

What You Will Likely Need

The following items apply to most community use requests. Additional requirements appear below as you select spaces and add-ons in the estimator.

Standard requirements

  • Completed application form (this page)
  • Organization name, contact name, address, email, and phone
  • Event description, purpose, dates, times, and estimated attendance
  • Names of all persons authorized to access the building for your event
  • Agreement to restore the space to its original condition after use
  • Certificate of insurance (for outside users — may be submitted after approval but before access is granted)

Additional requirements based on your selections

  • Gymnasium: One-month advance notice required. Maximum four-hour session. Gymnasium waiver form required. Memorandum of Understanding may apply for recurring use.
  • Sanctuary / AV: Church-approved AV operator only. No personal laptop or portable equipment may be connected to the system. AV technician fee applies and is set at review.
  • Kitchen: Kitchen access is a separate request from the main hall and subject to its own review and authorization.
  • Linens: Hospitality Committee authorization required. Handling and return instructions will be provided at approval.
  • Incompatibility notice: The Parlor does not permit food or drink. If food or drink is part of your event, please select a different space.
  • Minors / Safe Sanctuary: Events involving children or youth in classrooms or the Youth Attic require a written Safe Sanctuary agreement prior to access. Additional review will apply.
  • Recurring use: Recurring use requests receive additional review and may require a Memorandum of Understanding. Each session is subject to the same terms as a single-event application.
  • Admission or ticket sales: The church policy does not permit handling admittance-related payments on behalf of outside users. If your event charges admission, this will require additional review.

Apply for Community Facility Use

This application opens a review process. Submitting it does not reserve or hold a space. You will receive a response, along with any additional requirements, after staff and committee review.

Applicant and Organization

Additional Materials or Arrangements by Request

The community use process covers most standard event needs. In some cases, additional arrangements — outside the standard equipment and space list — may be possible through direct conversation with the church office. These are handled case by case through review, not as automatic approvals.

To discuss an arrangement not covered by this page, include it in the "Additional or Negotiated Requests" step of the application form, or contact the church office directly.

Read the Full Policy

This page summarizes the community facility use process but does not replace the governing policy. The full policy document is the authoritative reference for all decisions.