Gym Use Policy and Documents

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YATES BAPTIST CHURCH

GYM USE POLICY

Gym Rental Rates

  • $60 — First two hours
  • $30 — Additional for each hour after the first two hours
  • Maximum rental duration: four hours

Rental Procedure and Payment

  • Requests must be received at least one month in advance of the desired date.
  • Confirmation email approving the date requested will be sent within one week.
  • Payment must be received on the first of the month in which the gym is reserved.
  • Failure to pay on the first may result in loss of the reservation.

Cancellation Procedure

  • Cancellations received at least one week prior to the reserved date receive a full refund.
  • Cancellations within the week of the event incur a $20 cancellation fee.
  • Cancellations due to inclement weather, church closure, or other uncontrollable events result in a full refund.

Contact Information

Yates Baptist Church 2819 Chapel Hill Road Durham, NC 27707 Phone: 919-489-2309 (email address of contact person goes here)

Rate schedule effective September 1, 2009.

WAIVER OF LIABILITY FOR GYM USE

I/We hereby understand and acknowledge that the events at Yates Baptist Church may expose me to many inherent risks, including accidents, injury, illness, or even death. I/We assume all risk of injuries associated with participation including, but not limited to, falls, contact with other participants, the effects of the weather (including high heat and/or humidity), and all other such risks being known and appreciated by me.

I/We hereby acknowledge my responsibility in communicating any physical or psychological concerns that might conflict with participation in activity. I/We acknowledge that I am physically fit and mentally capable of performing the physical activity I choose to participate in.

After having read this waiver and knowing these facts, and in consideration of acceptance of my participation and Yates Baptist Church furnishing services to me, I agree, for myself and anyone entitled to act on my behalf, to HOLD HARMLESS, WAIVE, AND RELEASE Yates Baptist Church, its staff, and members from any responsibility, liabilities, demands, or claims of any kind arising out of my participation in the Yates Baptist Church gym.

By my signature I/We indicate that I/We have read and understand this Waiver of Liability. I am aware that this is a waiver and a release of liability and I voluntarily agree to its terms.

Participant’s Name (Print): Signature:   Date:

MEMORANDUM OF UNDERSTANDING

Yates Baptist Church

  • The rental rate for facility use on dates and times above is $30/hour.
  • The church will send notification of accrued rental costs at the end of each month by email (payable within 10 days of receipt).
  • Users may forego reserved dates without charge if notice is given seven (7) days in advance.
  • Users may request additional times of use, subject to availability, at $30/hour.
  • Users will add Yates Baptist Church to their Certificate of Insurance (if applicable) before reserved times.
  • Users agree to abide by the terms of the Yates Baptist Church Ministry Partnership Policy (Attachment 1) while conducting activities on the church campus.
  • Users with completed Yates waivers (Attachment 2) may attend sponsored activities during these reserved times.
  • Users are given a key which may not be duplicated. Lost keys require a $10 replacement fee.
  • Violations of any conditions will result in forfeiture of the right to use the facility.

Church Representative: Rebecca Nance, Ministry Assistant Date: User(s):  Date: _

ATTACHMENT 1

YATES BAPTIST CHURCH MINISTRY PARTNERSHIP POLICY

(Adopted July 17, 2002)

Yates Baptist Church participates in ministry partnerships that may need use of church facilities. Examples include the Interfaith Hospitality Network, Yates Association events, and various Bible studies. These relationships enhance the spiritual and numerical growth of the church.

The staff and/or Deacons, with church approval, may recommend that associated programs and events be held in our facilities at no rental charge. Appropriate parties may work out custodial functions and fees, if needed. These programs and events will be scheduled around existing church activities.

General Information

  1. The church property is God’s House. All activities should reflect Christian principles.
  2. No political groups or non-Christian religious groups will be permitted to use the facilities.
  3. No banners, signs, posters, or other decorations may be attached to the walls without permission.
  4. No equipment, supplies, or furniture may be removed from church property.
  5. No food or drink is allowed in the parlor at any time.
  6. No alcohol, drugs, or tobacco products are allowed in the facility.
  7. The user is liable for all damages and must pay for repairs. Notify the church office of any damage.
  8. No decorating or setup may occur during worship hours. Decorations must be removed immediately following the event.
  9. Exceptions or situations not covered in this policy will be acted upon at the discretion of the ministerial staff and the Hospitality Committee.
  10. The fellowship hall can accommodate 150 people seated and 200 standing. The parlor can accommodate 50 people seated.
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